7 'tips' for office workers

Companies often prevent their employees from using computers and networks at work for their own business. But this does not mean that you cannot use some method to bypass these restrictions.

IT managers often have many reasons to prevent employees from using the network infrastructure to work on what they think will have a bad impact. To protect computers, data and bandwidth, businesses often prohibit the use of IM, installing and using unauthorized software, and limiting large file downloads.

However, you can still safely download large files, or chat on your favorite IM, and use software that is not authorized but is essentially legal and safe.

1. Transfer large files

Most businesses limit their file size to e-mail attachments. But that doesn't mean you can't transmit large files. A variety of free file transfer services (and also very low-cost ones) like Box.net, SendSpace, SendThisFile, and YouSendIt allow sending large files that are password protected. For example, YouSendIt allows you to send files of 100MB or less without registration. Meanwhile, other sites require an e-mail address to register.

2. Chat comfortably

Most companies do not encourage or prohibit employees from using IM because of concerns about security and system resource consumption. In this case, you can use the Trillian Basic program. This chat program is very safe because the transmitted information is encrypted. In addition, you can also use third-party IM programs such as Meebo - which allow you to send IM from the Meebo home page, or log in anonymously.

3. Run the program

Policies that prohibit the use of unapproved software cannot prevent you from using programs that support your work, or the program itself is completely harmless.

If your company blocks the external ports of your PC, simply load any software you want to your U3 USB memory stick or portable hard drive. Applications and data on the U3 drive are completely independent of your system. When you disconnect the hard drive from the USB port, the file and the application will disappear with it.

PortableApps.com provides free open source software so you can save files to any external storage device. All files that are temporarily saved on your PC when you use them will disappear when you remove the hard drive.

4. Unlock websites banned by the company

It is obvious that companies ban pornography, gambling and "sticking" websites, but there are many technical departments that prohibit access to web mail, instant messaging and even sites. usually, common, normal.

At that time, you can go through Proxy.org to access these websites. However, when using this method, you should also check the proxy information provided to avoid security risks. Most proxy sites offer free and anonymous access, but there is also a pre-installed malware to trick users.

Another way to unlock a site is to use Google's compilation page. Although the original purpose of this translation page is to translate from foreign languages ​​into the languages ​​you need, this tool also has the function of a proxy if you use them to translate English to English pages.

Enter the URL of the following URL to unlock the website: http://www.google.com/translate?langpair=en|en&u=www.site.com (where: www.site.com is the website address) need to unlock).

5. Store files online

Your boss may want you to get the job done even if you're not in the office, but your company's privacy policy prohibits access to personal files in the computer system. The first option is to save them to a USB drive or portable storage device before leaving the office. Or you can upload the file you need to an online storage site like Box.net or Xdrive (from AOL). Most of these services offer at least one free storage of about 2GB. Gmail, Yahoo Mail, Hotmail and other web mail providers all offer free 5GB or more (charged). So your third option is to e-mail the file you want to use for your personal e-mail address and can be used outside the office.

6. Access to agency mail when not in the office

Due to concerns about intrusion into mail servers, most companies prohibit mail access from outside the organization. Some other companies do not support BlackBerry and other phone-based e-mail devices, so they also forbid their employees from receiving mail on these devices.

One way to fix this is to forward the e-mail while keeping a copy on the original server. In Outlook, select Tools - Rules and Alerts . In the E-Mail Rules tab, click the New Rule button and select Start from the blank rule button. The wizard window will pop up, click the Next button, select " sent only to me" in the "conditions " section. Click the Next button, and in the Select action (s) window, select " forward to people or distribution list ".

Step 2, click on the person or line in the distribution list (distribution list). In the "Specify who to forward messages to" section, type the e-mail address you want to forward. Click OK and Finish .

In Outlook Express, select Tools - Message Rules - Mail . A 4-step selection window will open. You select the appropriate rules in each window.

Step 3, click the Forward button to the list link, enter your e-mail forward address, and click OK .

Step 4, type the name of the new forward rule (such as Forward to Yahooo address) and click OK .

Your mail will now appear normally in the corporate mail box, and it will be forwarded to the required e-mail address. However, please note that if you reply to the e-mail from the forwarded address, the recipient will see that address, not the company's email address.

7. Secure e-mail

Whether your mail is transmitted on a corporate network or through a Web mail service, you also have the right to track your incoming and outgoing e-mails. But you can also "tail" this track by encrypting the e-mail.

To encrypt any e-mail message, all you need is a Digital ID certificate. Many companies including VeriSign sell this service for $ 20 per year. To attach a Digital ID to Outlook 2003, select Tool - Options - Security and click the Get Digital ID button. Once integrated, the ID will automatically install in the web browser or e-mail program. Digital ID acts as an electronic title for handwritten signatures or sealed envelopes. It allows you to encrypt e-mails and attachments, preventing others from eavesdropping. In order for the recipient to open the mail, you must send the password to them.

Van Han