Back up data securely when traveling

New flash drives are an essential element for people who travel a lot .

Searching on Google, you will find a lot of information about mobile data security, because everyone knows that data on mobile devices, especially laptops, is often at risk. But most of the articles you find describe how to protect your company legally as well as financially when losing data. This is a small guide telling you how to continue your work when your data is lost.

When you're on a business trip, your laptop is stolen or your computer's hard drive is broken. Normally, all the data in the laptop stored in the office where you are still working is no problem. However this is not always true. Your company is safe but you will encounter many problems. Your statements are lost, you cannot send e-mail, your calendar is not available, or the files you update while on the plane are lost.

No one can avoid this. Just two weeks ago during a trip, we saw three board members almost returned to the Stone Age (periods without laptops) because there was no preparation. For possible data loss on the road. I think most of the business trips did not provide adequate protection against data loss like this.

True story

Always backing up important documents and taking them with you is the best way to protect data. Too many things happen when you go on the road, now most people and their companies focus on security. Data protection on large networks and corporate computers. However, laptops have more risks. The story below may also happen completely to you.

I had to give a presentation last year to a board member, he was a leader in the company, with a lot of work contacts. On the first day of the two-week trip, his laptop's hard drive broke down, making him completely clueless with internal data (e-mail, speeches, files Excel). He spent the first day trying to get files on the hard drive, the second day to call people involved in business to let them know that he could not get their e-mail. . He then took the third extra day to 'camp' at libraries, airports and hotel service centers and other locations with an Internet connection. Eventually he had to take all the holidays off the trip to keep up with his work and try to fix bugs in his project (as well as his reputation).

Failure is sometimes more than thieves. Today, electronic devices like laptops are minimal and compressed into a smaller space, portable hard drives from them must be smaller and reduce errors and failures. However that is nothing sure. In addition, laptops can be dropped, or slipped on stairs. More specifically, as we can see, there are still some phenomenon of battery explosion.

How to contend with such risks

All traditional mobile data protection methods can bring risks and weaknesses. For example, copying your drive to an extended hard drive would not be a good measure if you lost all your carry-on bags. Copying your data into an online storage location may work but requires you to have a connection to the Internet when you need to back up or restore data - and that you must have time Time to download all data.

So what is the solution?

The best way to protect your data is to back up to an encrypted and secured USB flash drive, which has been very popular in recent years.

You can bring password-protected flash drives in your pocket so they won't be stolen or lost with the laptop. These drives are very portable and the price is not too expensive, easy to use with PCs. And here are a few tips on how to use them effectively with the problems encountered above:

1. Buy a large volume drive that you can, at least from one to two gigabytes.
2. Backup to flash drive the files you need when you go on the road, noting that not all.
3. Create a backup regularly and regularly on your laptop, at least once a day.
4. Be sure to make the prompts when you plug the flash drive into the laptop.
5. Keep the flash drive in your pocket while walking on the road.
6. Check your backup system regularly by restoring files randomly.

Don't be too confident, hopeful and pray when you walk along the road with lots of important data on your computer, and don't assume that data loss won't happen to you. That is protecting your company and protecting yourself. Today, the new generation of flash drives cannot protect you in all circumstances, but at least they can protect your success when you are on the road.

Van Linh