Advanced tricks in MS Word

As someone who often has to work with Word, you will probably use a lot of repetitive tasks every day. Very boring but time consuming. Why not use Word's powerful and attractive automatic features to help you?

The following tips will reduce the operation as well as the operation time in Word:

Automatically set your favorite settings daily

Word does not start and load the settings you like, forcing them to work with macros whenever opening new documents or creating new ones.

To use a macro, click Tools -> Macros -> Record new macro and then name this macro AutoOpen , notice the Store In field is always in Normal.dot . Ignore the options to assign this macro to shortcuts and menus, because the AutoOpen macro will be designed to run automatically when opening a new file.

At this time, the macro recording mode is active, please do the same with the repeat operation when opening a new document. Once finished, press the stop button. Now, using Tools-> Macro-> Visual Basic Editor , copy the entire AutoOpen and paste it into the highest line in the code window on the right hand side, and rename this copy to AutoNew, then the settings Setup will automatically run when creating a new document.

Modify document format

Newly used Word users often use Normal.dot template to edit their own text formats. Many changes are permanently changed by using Default and Add to Template in most format frames, but at some point the user wants to edit Normal.dot directly. To find this file, look in the Templates section: C: Documents and SettingsyourusernameApplication DataMicrosoftTemplates . This path name may differ depending on the Windows installation path and drive.

Avoid annoying alerts

A macro is an icon, name, or certain character that is represented for a list of commands, or operations and shortcuts. Many programs use macros and create macros to eliminate repeated operations and operations during use. Macro is very well supported from Microsoft Office suite, especially Word.

After creating the macros that you save in documents or templates, Word will always issue a warning every time you open the document. To eliminate annoying alerts, creating a digital signature will help Word "trust" this macro more.

Use Start -> Run and enter the path where the Office suite is installed. For example: C: Program FilesMicrosoft OfficeOffice11 (Office10 if using Office XP). Next, locate the Selfcert or Selfcert.exe file (depending on how the file is displayed) and double-click the file. If the Selftcert file cannot be found, add this feature in the Office installer. When using, follow the instructions and enter a unique name for the certificate when asked. Then, in Word, open the document using this macro. Select Tools-> Macros -> Visual Basic Editor . In the Project pane on the left, highlight the document, select Tools -> Digital Signature , click Choose ., and select the newly created certificate . Now, close and reopen the document. If the security warning box appears, select Always Trust Macros From This Source , and select Enalbe Macros . Repeat these steps for any document or template that wants to embed this macro.

One point to note is that these self-created certificates are only "trusted" on your computer, choose Always Trust Macros From This Source will create "trust" when used on other machines.

Paste text without formatting

When users paste text from a Web page into a Word document, the user may not want to keep the formatting and fonts. Especially advertising images and other components. You can use Edit -> Paste Special and use Unformatted Text every time you paste from the Web. But there is also a much more interesting and interesting way to use macros. Go to Tools -> Macros-> Visual Basic Editor and type the following code:

PasteUnformatted Sub ()
Selection.PasteSpecial _
dataType: = wdPasteText
End Sub

Then, use Tools-> Cusomize -> Keyboard ., then scroll down to the Categories list in the Macros , select PasteUnformated from the Command list, move the cursor to Press New Shortcut Key , press Shift-Alt-V (you You can choose another shortcut as you like, and click Assign and Close . From now on you just need to press Shift-Alt-V paste to paste the unformatted text into Word quickly and simply.

Remove strange signs, line breaks in the text

The text is pasted into Word from an email or Web page with a line break (or characters like ^, >> .), of course, you want to remove these characters from the text. Use Edit -> Replace , to remove it by typing ^ l (typing the ^ and the 'L' often) in the Find What field, and typing the spacebar into the Replace field. Next, select Replace All . Finally, when Word asks if you want to continue replacing the entire document, select No.

You can also record these steps into a macro. After you have recorded it, edit this macro so that Word will not ask again if you want to replace the entire document. Find the line.Warp = wdFind-Ask and change it to .Warp = wdFindStop .

Use the Work menu

Using lists of recent documents in Word's File menu will be much faster. However, these lists only list the 9 most recently used files (the default is only 4). To edit this number, select Tools -> Options , located in the General tab. But this also does not guarantee whether open files are in this list. Use the Work menu from Tools-> Customize , select the Command tab, and go to the Categories section and go to the Buitl-In Menus list . In the Command list, drag the Work bar to the row with the menus and click OK.

Now the necessary documents to open again quickly just click on the Work menu and select Add to Work Menu. To remove a document from a list in a document, press Ctrl + Alt + "-" and select the document you want to remove. When you want to open the document, just go to Work and select the document.

Minh Phuc

Update 13 December 2018